DCC Now practical guide: How to Apply for a Delegation in Delta. A step-by-step guide for residents. Navy card with gold checklist, pen, podium and council table. Bylaw 8330, Council Meetings, dccnow.com.

How to Submit a Delegation Request in Delta

This is the practical companion to What Is a Delegation Request? The steps follow Council Procedure Bylaw No. 8330 as it reads today.

1. Write the request

Send a written request. Section 13.4 says the request goes to the City Clerk. The City’s “How We Work” page currently tells residents to email the Corporate Officer at HBerg@delta.ca. Send it to the published inbox so it is received, and address it to the City Clerk because that is the office named in the bylaw.

2. Say these things clearly

  • your name, address, phone and email;
  • whether you are a resident or an organization;
  • the specific topic;
  • what you want Council to consider;
  • whether you want a Regular Council meeting or Committee of the Whole; and
  • that you will file presentation materials at least seven business days before the meeting.

3. Who decides

Under sections 13.4 and 13.10, the appearance is subject to prior approval of the Mayor. The City Clerk chooses and advises the date if the appearance is approved. A request is not a guaranteed speaking slot.

Ask four process questions in the same letter: who received the request, who will decide it, which bylaw section will be used, and the meeting date if it is approved.

4. After approval

  • File slides and any handout at least seven business days before the meeting, not counting holidays (s. 13.11).
  • At the meeting, state your name and address for the record (s. 13.13).
  • Speak for no more than 10 minutes (s. 13.13).
  • Do not speak about closed-meeting subjects listed under s. 19.4 / Community Charter s. 90.
  • Follow the conduct rules in s. 6.1.
  • Each Council member may use up to 3 minutes for clarification questions (s. 13.14).

5. Sample letter

To: City Clerk, City of Delta
Email: HBerg@delta.ca
Copy: mayor-council@delta.ca

Subject: Delegation request — [topic]

I request permission to appear as a delegation under Council Procedure Bylaw No. 8330.

Name and address: [ ]
Topic: [ ]
What I ask Council to consider: [ ]
Preferred meeting: Regular Council Meeting or Committee of the Whole on or after [date].

I understand that s. 13.10 makes the appearance subject to the Mayor’s approval and that the City Clerk chooses the date. I will file any presentation at least seven business days before the meeting.

Please confirm who received this request, who will decide it, the bylaw section used, and the meeting date if approved.

[Name]

Source: Council Procedure Bylaw No. 8330 · City of Delta, How We Work

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